Some weddings and receptions take place soon after the question is asked and answered. Others may require a year or more before the couple is ready to walk down the aisle and celebrate with friends and family. When it comes to making plans with a caterer, the general rule of thumb is to start talking with different caterers as soon as the decision to marry is settled.
Whether the plan is to have a simple ceremony at home with a reception in the garden to follow or plan an extravagant event that will be attended by thousands, allowing as much time for food planning and preparation is a must. No matter the size of the event, there are specific steps that must be taken.
It is possible to come up with a menu and make plans for smaller receptions in less time. That means if the couple decide to marry two months from now and invite family and close friends only, there’s a good chance the caterer can take care of everything without being rushed. Larger affairs call for more time. It’s not unusual for those planning an elaborate wedding and reception to book a hall and hire a caterer a year before the actual event.
There is the matter of meeting with a caterer and discussing the budget for the reception. How much can be spent for each guest who is expected to attend? Will the caterer need to coordinate with a baker to make sure the bride’s and groom’s cakes are prepared and ready on time? What time of day will the reception take place and what sort of food will be served? Will the guests help themselves or be waited on by servers supplied by the caterer?
These are only some of the questions that need to be answered in advance. Choosing to wait until the last minute makes it more difficult to find a caterer who can get everything done on time. For this reason, it makes sense to take care of the planning as quickly as possible.
The bottom line is that hiring the caterer and getting busy with the menu and related planning should occur as quickly as possible. Even with a modest reception, there is much to be done. Secure the services of the caterer quickly and the process will go much more smoothly.